Executive Director (ED) Bella Vista Animal Shelter

Company: Bella Vista Animal Shelter
Location: Bella Vista
Posted on: September 14, 2023

Job Description:

The Executive Director is responsible for overseeing the operations of the shelter and maintaining the financial viability of the non-profit corporation working closely with the BOD, volunteers, and community.
Description Position: Executive Director (ED)
Vested Authority: Board of Directors (BOD)
Classification: Full Time Salaried
Purpose of Position
The Mission of the BVAS is to save the lives of homeless and lost animals by caring for and loving them until they are either returned to their owners or adopted into qualified homes. The ED is responsible for overseeing the operations of the shelter and maintaining the financial viability of the non-profit corporation working closely with the BOD, volunteers, and community. This position reports directly to the President of the BVAS Board of Directors.
Education and Experience
A High School Diploma is required. College courses preferred but not required and may be supplanted by experience. The ED must have proven skills managing non-profit organizations including: preparing and executing budgets, developing and implementing fund raising events, experience in preparing, attaining and administering external grants and meeting all legal and ethical requirements of 501c3 non-profit organization. The ED must be skilled in both written and verbal communication, have a working knowledge of animal care and adoption issues, and be experienced with people management, budget and finance.
Essential Duties and Responsibilities
A. Financial Management and Public Relations
Develop, implement, and oversee income development. This includes fund raising activities and events organized to secure funding and donations of goods and services from individuals, agencies, professional groups, businesses and others through media exposure and publicity campaigns.
Act as a public relations spokesperson on behalf of the BOD and the BVAS organization.
Develop, coordinate, and oversee publicity and marketing programs that keep donors and the community informed of BVAS activities.
Design and maintain a social media profile of the BVAS to drive awareness, adoptions, and donations.
Assist the BOD Treasurer in preparing and submitting financial reports and budgets to the BOD for approval.
Monitor and report to the BOD financial compliance to budgetary goals.
Prepare reports as necessary to inform the BOD of all issues with the fiscal well being of the BVAS.
B. Strategic Planning
Develop BVAS operational, managerial, facility and other long-term strategic plans to present to the BOD for approval and funding.
Implement strategic plans approved by the BOD and report regularly on progress toward attainment.
Recommend to the BOD, updates of policies and procedures for the BVAS.
In conjunction with the President of the BOD, prepare agendas for monthly meetings that provide for both short- and long-term needs of the BVAS and keep our members informed.
Participate on committees or task groups as necessary to assure the mission and goals of the BVAS are being met.
C. Operations and Personnel Management
Assure management of human resources according to the policies and procedures established by the BOD for the BVAS.
The Shelter Manager reports directly to the ED and is responsible for managing the staff and facilities of the BVAS per the guidance of the Executive Director.
Review, approve and recommend to the BOD all salary adjustments requested for employees by the Shelter Manager.
Provide written and verbal reviews of performance for the Shelter Manager who in turn provides the same for shelter employees on an annual schedule or as needed.
Review and recommend to the BOD salary adjustments for the Shelter Manager.
Develop and oversee a volunteer program that supports both operations and fund-raising activities throughout the community.
Regularly communicate with staff to keep them informed of shelter accomplishments and activities to promote pride in their work.
D. Compliance with Laws, Regulations, Policies and Guidelines
Assure the BVAS is compliant with all local, state, county and federal employment and tax laws.
Assure the BVAS is compliant with all laws that regulate a non-profit organization dedicated to the shelter, care, and adoption of animals.
Oversee accurate record keeping of all shelter operations and financial compliance to budgets established annually by the BOD.
Develop and oversee accurate documentation of adoptions, donation receipts, spay/neuter programs, chip identification, government contracts for goods and services and other activities as necessary.

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