Accounts Payable Manager

Company: Shine Solar
Location: Rogers
Posted on: May 15, 2022

Job Description:

Position Summary The Accounts Payable Manager will manage and oversee all employees and functions related to Accounts Payable, Accounts Receivable, and Inventory Accounting within the Accounting Department. Will ensure timeliness and accuracy of financial statements and reporting. The manager will maintain and oversee many of the functions within each of these areas, including fulfilling audit requests, cash management, financial statement preparation and review, reconciliation of banking and credit card accounts, reconciliation of balance sheet accounts, fixed asset reconciliation, inventory reconciliation, A/R aging, A/P aging, vendor agreement reconciliation, tax filings, and tax requests. The Accounts Payable Manager will report directly to the Vice President of Accounting and Finance. Essential Duties and Responsibilities Provides support for the department. In addition to other duties as assigned, will recruit, interview, hire, and train new staff in the department. Will oversee the daily workflow of the department, provide constructive and timely performance evaluations, handles discipline, and terminates employees in accordance with company policy. Will set the tone for the entire accounting department from employee relations to payroll to compliance issues. Will help ensure that the organization runs smoothly. Will oversee and manage the general accounting functions, including, but not limited to: accounts payable, accounts receivable, general ledger, inventory, and taxes. Will help with quarterly and year-end financial audit activities and the annual corporate financial controls audit. Will assess current practices and procedures and make recommendations for improvements. Will prepare, review, and analyze financial statements to ensure accuracy and completeness. Will perform ad hoc analysis and projects as requested. Will supervise and/or manage general ledger accounting functions. Will develop staff by managing performance, setting goals, providing ongoing training, and maintaining strong employee relationships. Will work with external auditors to ensure correct and timely closing and reporting at year-end. Examples of Work Manage accounting clerks and all responsibilities that fall under the role. Process, file, and report state and local taxes. Strategic planning and analysis for and company financial improvements. Complete credit applications for new vendors. Process banking transactions and paperwork. Complete recurring journal entries within company accounting software. Complete accrual journal entries as needed. Review transaction detail to ensure accuracy. Review transaction detail with inventory processes to ensure accuracy. Approve and oversee banking transactions, including checks signed and distributed regularly. Forecast cash flow and vendor payments. Oversee accounting-designated e-mail account. Ensure controls are established and followed with checks, invoices, and private documents. Oversee 1099 submissions. Reconcile banking transactions. Assist Vice President of Finance and Accounting with completion of month end close and financial statement preparation. Ensures credit is received for outstanding memos. Issues stop-payments or purchase order amendments. Pays employees by receiving and verifying expense reports and requests for advances. Maintains accounting ledgers by verifying and posting account transactions. Verifies vendor accounts by reconciling monthly statements and related transactions. Maintains historical records by indexing and filing documents. Disburses petty cash by recording entry and verifying documentation. Reports sales taxes by calculating requirements on paid invoices. Protects organization's value by keeping information confidential. Updates job knowledge by participating in educational opportunities. Accomplishes accounting and organization mission by completing related results as needed. Processes accounts and incoming payments in compliance with financial policies and procedures. Performs day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables' data. Prepares bills, invoices, and bank deposits. Reconciles the accounts receivable ledger to ensure that all payments are accounted for and properly posted. Verifies discrepancies by and resolves clients' billing issues. Facilitates payment of invoices due by sending bill reminders and contacting clients. Generates financial statements and reports detailing accounts receivable status. Responsible for general ledger journal entries and credit card and bank account reconciliations. Handles payments in an organized and timely manner. Organizes the development and maintenance of Excel spreadsheets. Performs internal credit card reconciliations when required. Maintains sales and use tax returns. Ensures imaging of invoice supporting documents is timely and accurately performed. Assists with audit support, as necessary. Assists in streamlining the accounts payable and receivable processes. Works with account receivable clerk and others to resolve account issues when necessary. Handles expense reports. Will be responsible for the development of company's financial management strategy and contribute to the development of the organization's strategic goals. Will reconcile processed work by verifying entries and comparing system reports to balances. Will charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries. Will pay vendors by monitoring discount opportunities, verify federal Id numbers, schedule and preparing checks, and resolve purchase orders, contracts, invoices, or payment discrepancies and documentation. Education and/or Experience Bachelor's degree in Accounting or Finance (CPA or MBA preferred) and 5 years of progressive accounting experience with a portion of it being in a supervisory role. Thorough knowledge of U.S. GAAP and/or training; or equivalent combination of education and experience. Experience with accounting software like ADP, QuickBooks, Oracle, Workday, Kronos, Sage, etc. Certifications, Licenses, Registrations Must have to ability to obtain and maintain a valid driver's license. . Job Type: Full-time Pay: $50,000 per year

Keywords: Shine Solar, Rogers , Accounts Payable Manager, Accounting, Auditing , Rogers, Arkansas